Controller

Department: Finance & Administration
Reports To: Principal or Managing Partner
FLSA Status: Exempt
Location: Cary, NC

Summary:

The Controller a key role in the financial operations of the firm by managing all aspects of accounting and financial reporting. This includes project accounting, billing, payroll, month-end closing, and general ledger management. The ideal candidate is highly detail-oriented, experienced with Unanet A/E software, and familiar with the unique accounting needs of architectural or engineering firms.

Essential Duties and Responsibilities:

Project and Billing Management

• Review project setup and contracts for accuracy; enter into Unanet including billing terms.
• Prepare accurate and timely client invoices and project reports.
• Monitor accounts receivable and perform client collections as needed

Accounts Payable & Expense Management

• Verify and process accounts payable invoices and employee expense reports.
• Ensure proper coding, approval, and timely payment of expenses.

General Ledger & Financial Reporting

• Reconcile general ledger accounts, including bank and credit card reconciliations.
• Post cash receipts and disbursements; maintain accurate financial records.
• Assist in preparation of monthly financial statements and internal reports.
• Perform monthly, quarterly, and year-end closings within Unanet.

Payroll & Benefits Administration

• Process bi-weekly payroll through Nextep PEO platform.
• Track PTO, benefits, and deductions in compliance with company policies.

Compliance & Year-End Activities

• Work with external CPA firm on year-end tax filings and audit support.
• Post year-end adjustments and ensure all financials are accurate and compliant.

Administrative Support

• Assist with office administration and operational support tasks as needed.
• Maintain proper documentation and adherence to financial procedures.

Required Competencies:

• High level of accuracy and attention to detail
• Strong organizational and time management skills
• Ability to analyze data and solve problems independently
• Effective communication skills, both written and verbal
• Maintains strict confidentiality with sensitive financial and personnel information
• Ability to work collaboratively with team members and leadership

Education and Experience:

• Bachelor’s Degree in Accounting, Finance, or related field
• Minimum of 5 years of professional accounting experience
• Experience with Unanet A/E software is required
• Previous experience in an architecture, engineering, or professional services firm preferred
• Familiarity with outsourced payroll platforms (e.g., Nextep)

Technical Skills:

• Proficient in Microsoft Office Suite, especially Excel
• Skilled in using Unanet A/E accounting software
• Knowledge of GAAP and project-based accounting
• Comfortable navigating payroll/PEO systems

Work Environment:

• Standard office environment with potential hybrid work flexibility

Compensation and Benefits:

• Competitive salary based on experience
• Comprehensive benefits including health insurance, 401(k), PTO, and professional development support